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REUNION  PLANNING  TIMELINE (continued)
Organizing
 Count down
Searching for Classmates
Prepare Memorabilia posters, centerpieces, and other decorations. 4 months Search investigative CD's for husbands, wives, brothers, and children of still missing classmates.  Send them letters of inquiry. 

Send letters of inquiry to former neighbors when old address is known.
Resolve how decedents will be honored.  3 months Search for death certificates of parents, and write to the informant. 
Mail a follow-up letter to those who did not register, listing those who will be there. 

Copy pictures from annual for name tags. 

 

 2 months Search the Internet in remaining categories. Follow up on all unexplored leads and non responses.  Generally wrap up loose ends.
Prepare labeled envelopes for video company.  Finalize reception desk procedures 

Discontinue sending initial letters to newly found classmates.

 1 month blank
Prepare supplemental pages for Memory Book from information gathered by biographical sketches. Use biographical pages to determine who wins prizes. 2 weeks blank
Print Biography Book. Prepare cards for photographer. 1 week Prepare a list of missing classmates for inclusion in Biography Book.
Prepare name tags, photographer's cards, etc. for last minute registrations. Assemble name tags, meal tickets, small souvenirs, photographer's cards, tickets for drawings, etc. into labeled envelopes for distribution at the reception table. 3 days blank
Decorate. Distribute Biography Books, souvenirs, and envelopes as your classmates arrive.  Hand print name tags and photographers cards for late arrivals. Relax and enjoy. Reunion Night Be prepared to take information from those who did not phone or write the committee,  but will provide information about missing classmates personally during the reunion.
Prepare photos, rosters, obituaries, interesting facts, etc. for your Memory Book. Within two months after If not already done, search for records of deceased classmates and include their information, along with a list of missing, in the Memory Book.